I have over 10 G Suite accounts from various businesses. Of course, several of them are for businesses that have been either sold or closed, yet the emails are still valuable. Rather than have these extra Gmail accounts continue to incur unnecessary costs, I decided it was time to transfer emails from one Gmail account to another.

There’s a ton of tutorials online to achieve this but most miss one critical configuration step. Therefore, let me save you the trouble, and outline all the steps with the correct settings.

Disclaimer:

Perform the steps below ONLY IF you want all emails from the OLD account transferred to the NEW account. After completing these steps, the OLD account will have zero emails remaining in its inbox. That is the expected end result. 

Let’s proceed with transferring emails from one gmail account to another.

How To Transfer Emails From a Gmail Account to Another Gmail Account

OLD EMAIL ACCOUNT

  1. Login to your OLD email account
  2. Click on the Gear icon on the top right.
  3. Navigate to Settings and then to the Forwarding / POP3 / IMAP Settings tab
  4. Check the Enable POP for all mail (even mail that’s already been downloaded)
  5. Select your preference for the POP Download section (step 2) to determine if you want keep, delete, or archive the messages after they are accessed.
  6. Click Save Changes
  7. Log out of your OLD email account

That’s it. Now, let’s shift to the new email account.

NEW EMAIL ACCOUNT

  1. Login to your NEW email account
  2. Click on the Gear icon on the top right.
  3. Navigate to Settings and then to the Accounts tab.
  4. Click the Add a mail account link. This will trigger a popup modal requesting your old email’s information. The modal will look like the screenshot below and you should enter the FULL email address of the old account.
  5. The next screen will request your old email’s settings. Enter that information.
  6. For reference, the values are below:
    • Username: Your full email address (for example: john@gmail.com or myemail@domain.com)
    • Password: Your password
    • POP Server: Enter pop.gmail.com
    • Port: 995
    • Unchecked – Leave a copy of retrieved message on the server. (POP does NOT allow the copy to remain on the old email server. Given this tutorial is meant to get rid of the old email account, it’s unnecessary)
    • Checked – Always use a secure connection (SSL) when retrieving mail. This option is the one that most tutorials do not mention. If you are having issues connecting to the old email server, it’s likely because this option is not checked.
    • Optional – I recommend tagging the incoming mail with a label for easy identification later.
    • Optional – Archive the incoming messages (Skip the inbox); I recommend unchecking this to allow your messages to appear in your inbox. You can mark them all as Read after the migration. Note that if you do enable this option, then messages will not appear in your inbox.
  7. Upon entering the information, click Add Account.
  8. The subsequent question is moot as we have no desire to Send As using the old email. Again, this tutorial assumes you will not be using the old email account ever again.
  9. Click Save Changes
  10. Depending on the size of your account, the process can take take several hours so be patient. To get assurance that Gmail is truly migrating the emails in the background, you can see the indicator text which says “Checking mail“.

That’s it. Get a coffee, read a book, and come back later and you’ll have officially transferred email from one Gmail account to another.

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